Billing account

A billing account is who gets the invoice. A law firm with forty travellers has one billing account; the forty travellers are passengers and bookers under it. Trips accrue to the account as they complete and are invoiced on terms, typically Net 15 or Net 30, rather than charged to a card ride by ride.

Account business is the core of a corporate black-car operation. It is steadier than retail, it books by email and portal rather than by phone, and it tolerates a higher price in exchange for consolidated billing and a monthly statement the travel manager can code. It also ties up cash, because the operator has paid the chauffeur weeks before the invoice is paid.

The common mistake is mixing the passenger and the payer. When a traveller's personal card is on file and the account is also on terms, the same trip gets charged twice or not at all. The booking has to say clearly whether this trip is direct pay or on account, and which account.

How liverybook handles it

Billing accounts are distinct records with their own payment methods and terms, and a booking is tied to one or set to direct pay. Invoices are built from invoice lines as legs complete, either per trip or batched at period end for the account, and late-cancel and no-show fees are added as invoice lines automatically. Payments post as transactions, the single ledger, and balance due is recomputed from them; the AR aging report shows what each account owes by age. See billing.

Related terms

• Billing group
• Net terms
• Direct pay
• Recurring booking